The Number of the students to attend Shkodra University for each academic year for both systems (full time and part time) is proposed by the Rectorate and approved the Council of Ministers.
The student has the right to attend the studies at university after he has performed the required and Elected State Exams. The State Exam (Matura Shtetėrore) is conceived as a rotation of the required and elected exams by the student. The required exams show the completion of secondary school studies and the validity of the secondary school certificate. The elected exams are done accordingly to personal aptitudes during high school education and these exams are done by the students who want to begin University studies. The Committee of State Exam at the Ministry of Education and Science is in charge to lead and organise State Exams.
The State Exams are held only in the written form. The central institutions compile programs and theses, administrate the process and evaluate the exams. The institutions in charge are: The Committee of State Exam (this committee was established to administrate and fulfil the organisation of the State Exam in central level) and the National Educational Centre of exams' assessment.
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The candidates register at the school where they are attending high school studies (the A1 form is filled in at this stage) and at the Education Secretariat at the faculty where the student wants to attend the studies. For the first stage students who want to register should fill in and hand the following documentation:
· " B1form
· " Attestation showing he/she is a student of the last year of the school where he/she is attending the studies; or, in the case that the student has finished high school studies he/she submits a high school diploma.
· " Payment mandate submitted by the bank that sets the University.
· " Declaration of the branch he/she wants to attend.
· " Statement that he/she has not attended or is not pursing studies in any other Higher Studies Institution.
" The High School Diploma and a notified copy of this certificate.
· " A forensic report notarized
· " Personal ID with a photograph
· " Two photographs
A successful candidate has the right to attend studies for the academic year that he/she has conducted the State Exams but he/she wins the status of the student only if he registers as a student at Educational Secretariat of the respective faculty within the respective deadlines provided. At this stage the student should bring the following documents:
· " High School Diploma
· " The certificate of the State Exam
· " Personal ID with photograph
· " Two Photographs
· " A registration fee of 1500 Lekė
For Albanian candidates from Kosovo, Macedonia, Montenegro and the Valley of Presevo the above mentioned documents should be translated in Albanian and notarized.
A student registers by filling in the student card and after this he/she gets by the collegiate centre academic record book by a fee payment.
A student's status ends by earning of a diploma or his departure from the University of Shkodra.
Memory Attendance.
1. As a rule the attendance of the lectures is mandatory. The percentage of attendance of obligatory lectures in some special disciplines is proposed by the instructor of the discipline and the approved by the department. The attendance of the seminars or exercises is obligatory up to 75% of the classes. The attendance of the laboratories or different practices is obligatory for 100 % of the classes of the programme of study of the discipline. Students do not have the right to be tested in the discipline if they have not attended the above courses on the respective percentages. This is made known to the students at the beginning of the academic year.
2. The time and audience where the lessons take place is defined by the time-table. The time-table is compiled by each faculty at the beginning of each term and it is announced one week before the beginning of the semester. The time- table should be rigorously applied by all students and the professors of the faculty.
3. The time-table is compiled by the Head of the Department and it is coordinated by the Dean of the Faculty. It is built on pedagogical criteria and elements of training activities. It is also compiled by making a rational distribution of students and pedagogues' load. Maximum instruction for the students should be 20- 25 classes in a week.
4. The time duration of each teaching session is 60 minutes.
Prerequisites for entry into the examination
1. The student is allowed to enter the examination if he/she has attended the seminars, exercises, laboratories and other practises to the above defined percentage. (article 16)
2. If the student does not accomplish laboratory work then he/she fails in the respective discipline. The student who has accomplished at least 60 % of laboratory work is given another chance to accomplish the remaining laboratory work within a deadline which is defined by the relevant department before re-examination (fall season). Other students accomplish it next academic year.
3. The laboratory work and theoretical part are evaluated by only one mark.
4. The student has the right to be tested after the pedagogue of the discipline has communicated to him/her the right to be at the end of learning.
5. The pedagogue submits to the department the list of the students who have not met the academic requirement. The Director of the department submits to the Educational Secretariat (ES) the list of the students who have not met the academic requirements and for this reason they are not allowed to be tested on the respective discipline. The ES writes in the transaction the names of the students who are allowed to be tested. The transaction of the test is compiled by the ES and it is signed by the respective secretary of the ES and the Dean. This transaction is sealed by the Dean of the Faculty.
Course Exam
1. Course examinations proceed under the terms defined in the structure of the academic year. The dates of the exams are decided by the departments, approved by the Dean and they are announced at least three weeks before the start of the semester.
2. In the case that the pedagogue of the discipline is not present on the exam date (under extreme conditions) the Head of the Department takes responsibility for its normal proceeding.
3. Two pedagogues monitor exams (the instructor and another pedagogue). If one of the pedagogues can-not be present due to unusual circumstances the Head of the Department creates a new commission for a normal proceeding of the examination.
4. When the exam is written:
" Various questions are given for the disciplines that deal with theory, exercises or seminars in order to include the entire theory and practice of this discipline.
" A student who is present in the room where the test is taking place chooses the thesis. The pedagogue corrects the exams without knowing whose test it is. The Director of the Department or a person authorised by him/her is the responsible for securing the notebooks of the exam
" The duration of an examination is 2-3 hours.
" Exam notebooks are corrected by the responsible discipline instructors. Then the commission matches the notebooks of the exam with names of the students. The results are made known 3-5 days after the exam. After the result is announced the commission is responsible for responding to student questions and responses.
" The maximum assessment is 100 points. The minimum for passing is 45 points. When the exam is composed of two parts (theory and exercises), the student should get at least 20 points for each part.
" Students may not change theses during the test.
" The students' tests are stored at the department until the end of the next term.
5. When the exam is oral:
" The instructor of the discipline compiles various questions in order to cover the entire subject.
" The thesis is chosen by the student himself/herself
" The assessment is made by mark.
" The time duration of the test is no longer than 30 minutes for each student.
" The result is immediately announced to the student after his/her response by writing it in the student's academic record book.
6. When testing is conducted in writing and orally
" Above rules are applied
" First is given the written exam.
" Afterwards the student can be tested orally only if he/she gets at least 35 points.
7. Student should be presented to the exam with the student's academic record book
8. Student should be on time; otherwise he/ she will not be allowed to enter the exam.
9. No one else is permitted to enter in the exam room even if he/she is academic staff at the University. The only persons who can enter in the room are the Head of the Department, the Dean of the Faculty, representatives from the Recto rate and other persons who have written authorisation from the Dean or the Rector to do so.
10. After giving the exam result the commission is obliged to write the mark in the student's academic record books.
11. Members of the Commission supervise the exam. If students or other non-authorised persons impede on the exam the commission has the right to stop the exam and to ask for help from available means (including police forces). In such a case the Dean is immediately informed and he/she decides another date for the exam. Only the written exam proceeds in such a case. Students who are tested in the oral exam are not retested.
12. Transactions are submitted to ES at the end of the exam
13. A student is not allowed to repeat the exam within same period of the term.
14. A student is allowed to be tested only in one exam a day.
15. A student has the right to complain if the procedural rules are violated. The complaint should be submitted to the Dean of the Faculty within the same day. The Dean assesses the complaint and makes the appropriate decision. The Dean verifies practices that are in conflict with the provisions of this "regulation" and with the proposal of the Head of the Department, the Dean decides to change the commission and to proceed the exam either in the same day or the next day.
16. A student has the right to appeal for his unearned. The complaint should be in written form and it should be submitted to the Head of the Department within the same day that the results of the exam are announced. The Dean decides if the complaint is valid or not and he/she decides to reappraise the test and deal with the student.
17. A student who is not informed in time on the result of the test has the right to be informed by the ES.
Seasons of proceeding the course examination
1. There are 3 examination and re-examination seasons.
" Winter season. The first academic term has two periods: First examination term and second examination term. In the first examination term the student is tested for the classes of the first term. In the second examination term the student is re-tested for any classes he failed in the fall season which is part of the second academic term of the previous academic year.
" Summer season. The second academic term has two periods: First examination term and second examination term. In the first examination term the student is tested for the disciplines of the second academic term. In the second examination term the student is re-tested for the discipline he failed in first term of winter season.
" Fall season. Student can be re-tested in the disciplines which he/she failed in winter and summer season. The number of exams that students can be re-tested in the fall season will be no more than 6 (six) exams. It does not matter if they are part of last year or previous years.
2. The student has the right to improve no more than two disciplines taught in the academic year. The student must submit a written request to the relevant Dean's office, specifying precise disciplines he/she wants to be re-tested in order to improve.
3. A student can be tested again in failed exams from the previous years after he/she is registered at the ES by submitting a written request at least five days before the examination day.
